I used to keep paper records for years like a diary or journal but gave it up when I simply started to "know" a site by looking at it and giving it a mental survey.
For example, I would record "Some Name Park" as having yielded 40 clad, 2 silvers and two rings (or whatever) along with the date and time of day. General descriptions of the locations and amount of trash. Something like, "best spot near picnic tables," might find its way into my log.
This was good for a long time but after a while I got so I could read a park or an area for the best spots by imagining where activity might happen. Just for the proving of such notional ideas, I would not limit my search to those areas but would search in a full grid pattern anyway. If I found things where I did not expect to find them, I would make a mental note that the type of area I had hunted might be productive elsewhere. As an example, if it was the clear area between the swing sets and the picnic table, I would note that kids running back and forth may charge up that area with coins and stuff.
You get the idea. After a while I no longer needed my own guide book. I still have the log books somewhere around here. My heirs will wonder what they were. LoL
If you are just doing it for your own records, an Excel spreadsheet would work fine.
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It's all about that moment when metal that hasn't seen the light of day for generations frees itself from the soil and presents itself to me.
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